CapelFlow reads the rate confirmations and delivery documents that land in your email and hands back finished, error-checked entries. Your team only looks at what we flag.
Request your free 20-document testSee how it worksEvery load brings paperwork. A rate confirmation comes in and someone retypes it. A proof of delivery comes in and someone matches it, files it and chases the missing ones. One wrong digit and the invoice is disputed and paid late.
Load numbers, addresses, dates, rates and terms keyed in by hand, load after load, all day.
A wrong rate, a missed accessorial or a mismatched total turns into disputes and slower payment.
Signed PODs and BOLs arrive late, blurry or not at all, and billing waits on them.
Send us the paperwork the way you already receive it. We hand back finished entries, checked for errors, in the format your team or system needs.
We read each rate confirmation in your inbox and enter load, carrier, stops, dates, equipment, rate, accessorials and terms.
We read PODs, BOLs and related delivery paperwork, match each one to its load and record delivery details.
Totals, dates, duplicates, missing signatures and mismatches are caught and flagged, not guessed.
We check each carrier's operating authority and insurance before a load is booked, so your team does not have to look it up by hand.
A walkthrough of a single load using sample data: rate confirmation in, error caught, delivery document matched.
Animated demo with sample data.
On the left, a rate confirmation as it arrives. On the right, what we hand back: every field entered, scored for confidence, with the one thing that did not add up flagged for a human.
All figures and names are made up for illustration. See more sample work
Your team keeps control. We do the reading, typing and cross-checking.
Rate confirmations and delivery documents reach a shared mailbox you point us to, or you forward them.
Every field is extracted, whether the PDF is clean, scanned or a phone photo. Anything too blurry to read is flagged, not guessed.
Totals, dates, duplicates, signatures and references are cross-checked, and each field gets a confidence score.
Only the uncertain items reach a simple review screen. Everything else passes straight through.
Finished entries come back as CSV or Excel to start, and connect directly to your TMS where scoped.
From carriers and from your own customers, in whatever layout they use.
Signed PODs, matched to the right load with delivery time and signer noted.
Pieces, weights, references and seal numbers captured and cross-checked.
Lumper receipts and accessorial paperwork, scoped with you.
We have seen it first-hand. Taking the typing off your team's plate pays off three ways.
Once your paperwork flow is running, we can also check each carrier's operating authority and insurance before a load is booked. A clear green, amber or red result with the reason, so your team makes the call faster.
Sample result, made-up carrier.
If your team spends a real part of the day keying in rate confirmations and chasing delivery documents, this is for you. Best for small and growing brokerages. If you are already fully automated with EDI, we are probably not the right fit, and we will say so.
Send us 20 of your documents with names and sensitive details removed. In 48 hours you get the finished entries, the errors we found, and the fields we would send to review. We sign an NDA first.
Send 20 anonymized documents. Within 48 hours you see the finished entries and the errors we caught, under NDA.
A short working session with your team. We look at how documents reach you, which fields you enter, and which system they go into. You get a written plan: what we will automate, the checks we will run, how entries reach your system, and a fixed quote. The fee is credited if you go ahead.
We do not guess. Anything we are unsure about goes to a person. Your own team approves what matters.
I spent three years inside a logistics company. I saw how many hours went into typing rate confirmations and chasing delivery paperwork, and what one wrong number does to an invoice.
What I learned: automating the repetitive work saves time, makes more money and keeps customers happy. CapelFlow is that lesson, built for small freight brokers.
Rate confirmations and delivery documents (PODs, BOLs) are the core. Related paperwork such as lumper receipts can be scoped in.
No. We read them regardless of layout. Anything we cannot read with confidence is flagged for a person, not guessed.
No. We take over the typing so your people spend time on booking, carrier relationships and customers.
We work with the system you already use, including McLeod, Aljex and Tai TMS, and others. We start with CSV or Excel files your team can import, then connect directly to your system.
We publish accuracy only when measured on real documents. The free test shows you the figure on your own paperwork, so you judge us on your documents, not ours.
The free test costs nothing. After the workflow audit we give you a fixed quote for your setup, so there are no surprises.
We sign an NDA first, use anonymized documents for the free test, and delete your documents on request. See Security.
We agree turnaround with you during the audit, based on your volume. Anything flagged waits for your team to review it.
Tell us a little about your brokerage. We reply within one business day to set up the NDA and explain how to send your documents.
Prefer email? hello@capeflow.tech